We are on our last stretch for the year. How can I manage to complete all my tasks when my focus is on scheduling more appointments and attending them throughout the entirety of Q4? Increasing the number of appointments will result in greater interactions. It will give more property listings and a higher number of successfully closed deals. However, it can indeed be a challenge to effectively balance all these tasks when your schedule suddenly fills up with appointments. In this article, Tom Ferry shares time management tips that can help you have an optimal schedule to maximize income.
As a starter, here are some quick pointers for making the most of your calendar and maximize income:
- Time Blocking: Organize your schedule by grouping activities into designated time blocks.
- Prioritization: Focus on high-value, revenue-generating tasks as a top priority.
- Monitoring and Evaluation: Keep track and measure your progress to gauge how effectively you are adhering to your plan.
Tip 1: Start with your morning ritual related to your business
You may have your own personal morning routine like exercise, affirmations, or devotions. But for this tip, let’s dive deeper into the rituals you can follow for your business.
Here’s what this routine entails:
Dive into your MLS every day to analyze what’s currently selling, what isn’t, the trending properties, and what strategies are proving effective. Yes, this needs to happen daily!
Strategically organize your day by outlining who you’ll be engaging with (online leads, past clients, your database, expired listings, etc.) and setting clear objectives for each interaction.
Don’t launch into your calls without warming up your dialogue and rapport-building skills. A quick role-play session can boost your confidence and equip you with the courage needed to conquer the day!
Tip 2: Allocate Dedicated Time for Appointment Scheduling
The two prime time slots for productive phone conversations are from 9:00 a.m. to 11:00 a.m. and from 4:00 p.m. to 6:00 p.m.
So, here’s the big question: Do you have those four crucial hours diligently scheduled on your calendar every Monday through Friday, designated as your appointment-setting time?
If not, it’s high time you do.
Now, you don’t necessarily have to fill all ten slots. Committing to five each week will work wonders for your business.
The real estate world is unpredictable, and unexpected situations can disrupt your mornings. By having ten slots available, you ensure that even if something comes up, you still have the afternoon as a backup. You won’t miss out on your most vital business-generating activity due to a so-called “emergency.”
Additionally, reserving these time blocks gives you a sense of control over your schedule.
Tip 3: Schedule Numerous Coffee and Lunch Meetings
You have the flexibility to choose what suits your schedule best. An early morning coffee or hosting lunchtime meetings with past clients?
It’s important to allocate and incorporate dedicated slots in your calendar for these brief yet highly significant “touch base” sessions with your past clients and network.
These meetings offer an excellent chance to strengthen your relationships, stay updated, demonstrate your genuine concern, and uncover potential business opportunities – both in terms of referrals and direct transactions.
Tip 4: Identify the Optimal Appointment Slots
Considering your understanding of the market and all other scheduling considerations, it is encouraged for you to pinpoint the most ideal time of day for scheduling appointments.
Once identified, mark those specific time slots in your calendar and take every possible measure to populate them with actual appointments, thereby filling your schedule effectively.